Legality of Electronic Signatures in Singapore with MSB Docs

At MSB Docs, we prioritize providing secure and legally compliant electronic signature solutions in various jurisdictions, including Singapore. In Singapore, electronic signatures hold legal recognition and are governed by the Electronic Transactions Act (Cap.88) (“ETA”).

Summary of E-Signature Legality

The ETA serves as the regulatory framework for electronic signatures in Singapore. The Infocomm Media Development Authority (IMDA) is the governing body overseeing the use of electronic signatures. According to the IMDA, an electronic signature is an electronic format acknowledgement that signifies a party’s intention, such as acceptance, and can be used to authenticate the involved parties.

Types of Electronic Signatures

While the ETA does not explicitly define electronic signatures, the IMDA provides examples, including:

• Typing one’s name into a contract or email related to the contract’s terms.
• Pasting a signature into an electronic version of the contract.
• Accessing a contract through a web-based signature platform and clicking to insert one’s name in the appropriate place.
• Writing one’s name using a finger, light pen, or touchscreen in the designated area of a contract.

Additionally, the ETA distinguishes between electronic signatures, secure electronic signatures, and digital signatures. Both electronic signatures and secure electronic signatures are admissible and enforceable under the ETA. A secure electronic signature carries additional legal presumptions, including correlation with the signatory, intentional affixation, authenticity, and integrity. A digital signature, which involves specific security requirements, utilizes encryption techniques to verify authenticity and integrity.

For an electronic signature to be considered a secure electronic signature, it must meet the following requirements:

• Unique to the user and capable of identifying them.
• Created using a method under the sole control of the user.
• Linked to the electronic record in a way that invalidates the signature if the record is altered.
• Verification can be achieved through a specified security procedure, or a commercially reasonable security procedure agreed upon by the parties.

Documents Eligible for Electronic Signatures

Electronic signatures are commonly used and accepted in various categories of documents in Singapore, including:

• Commercial agreements (e.g., procurement, software licensing, loan agreements).
• Non-disclosure agreements.
• Corporate resolutions (unless prohibited by the constitution).
• Board meeting minutes.
• Singapore government filings.
• Negotiable instruments, bills of exchange, promissory notes, bills of lading, and other transferable documents.

Additional Considerations

When executing documents electronically as deeds, caution should be exercised. The ETA specifies that if a signature is required by law or if certain consequences are attached to the absence of a signature, an electronic record can satisfy the requirement if a reliable method is used to identify the person and indicate their intention.

It is important to note that while only secure electronic signatures benefit from legal presumptions, other types of electronic signatures, including digital signatures, may require additional evidence to establish their validity. This evidence may include authentication of the signer, tamper-evident document security, and an audit log capturing all signer actions.

MSB Docs and Electronic Signature Compliance in Singapore

At MSB Docs, we ensure that our electronic signature software fully complies with the legal requirements in Singapore. Our solutions offer a secure platform for users to electronically sign documents, whether through typing, pasting, or using touchscreen devices. Each document signed through MSB Docs is supported by an audit trail, providing an additional layer of security and authenticity.

By leveraging MSB Docs’ electronic signature solutions, businesses in Singapore can streamline their workflows, save time, and confidently execute legally binding transactions.

*Disclaimer: By leveraging MSB Docs’ electronic signature solutions, businesses in Singapore can streamline their workflows, save time, and confidently execute legally binding transactions.